OptimaVia is the AI-powered operations platform that eliminates scheduling chaos, reduces caregiver burnout, and ensures every patient gets the care they need — every single day.
240+ agency owners already on the waitlist
Home care agencies aren't failing from lack of compassion. They're failing from broken operations.
She lives in Morrisville, NC. Her grandmother has dementia and relies on a home caregiver every morning. This text arrived at 8:57 AM — 3 minutes before Sarah was supposed to leave for work.
She had two choices: leave her grandmother alone, or call in an emergency and risk her job.
This happens to hundreds of American families every single day.
Coordinators spend 4–6 hours per day making phone calls to fill gaps. One cancellation can cascade into 10 calls and still go unfilled.
Unpredictable schedules and feeling undervalued push caregivers to quit. 79% leave within 100 days — and every exit costs $3,500–$5,000 to replace.
Every unfilled shift is direct lost revenue. Missed visits breach care plans, create compliance risk, and erode the trust families place in your agency.
By 2050, there will be 47% more Americans over 65. The current shortage will deepen — agencies that don't modernize operations won't survive.
OptimaVia acts as an always-on AI operations co-pilot for your agency — handling the work that burns out your coordinators every day.
When a caregiver cancels, OptimaVia instantly identifies the best qualified replacement based on proximity, availability, patient preferences, and reliability score — and sends them a push notification. No coordinator calls required.
Caregivers receive instant shift notifications on their phone. Agencies get live confirmation status — no chasing, no uncertainty.
Every caregiver builds a star rating based on attendance, punctuality, and patient satisfaction. Better ratings unlock preferred shifts — incentivizing reliability.
OptimaVia flags staffing risks 48–72 hours before they become crises — identifying coverage gaps and at-risk caregivers before shifts fail.
Patients can rate caregivers and set preferences. The AI prioritizes matches based on shared history, satisfaction scores, and personal compatibility.
Real-time revenue and expense tracking, payroll prep, and invoice management — giving agency owners a clear financial picture without the spreadsheet chaos.
No technical skills required. No lengthy onboarding. Just connect, configure, and let OptimaVia handle the rest.
Link your existing payroll, scheduling tools, and job boards in minutes. OptimaVia integrates with QuickBooks, Gusto, ADP, Indeed, and more.
Upload your caregiver database or sync from your existing system. Add certifications, availability, and service areas for each team member.
OptimaVia builds a model of your agency — shift patterns, patient needs, caregiver strengths, and seasonal demand — getting smarter every week.
Sit back while OptimaVia fills shifts, sends notifications, tracks reliability, and alerts you to risks — before they become missed visits.
No per-shift fees. No surprises. Pay a flat monthly rate and focus on care — not costs.
🎉 Beta offer: First 100 agencies get 3 months free. No credit card required to join the waitlist.
We're starting with home care agencies — but OptimaVia is built to make work seamless for small businesses everywhere.
Active Now
AI-powered scheduling, shift matching, and caregiver management for home health agencies across the United States.
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Workforce and production scheduling for small manufacturers — the next highest-pain industry for shift management.
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Helping African smallholder farmers track revenue, schedule tasks, and build the financial data they need to access capital and grow.
OptimaVia was born from a deep frustration with how small businesses — particularly in care — are forced to operate with tools designed for enterprises, or worse, no tools at all.
We believe that the people doing the hardest, most human work in our society deserve operations software as thoughtful as the care they provide.
We solve one problem deeply before expanding. V1 is entirely about home care scheduling.
Every feature is built in direct conversation with agency owners and coordinators.
We're starting in the US but building toward emerging markets where the need is even greater.
Join our beta and get 3 months of free access, direct input into the product roadmap, and a dedicated onboarding session with our founders.
62 of 100 beta spots claimed
We'll be in touch shortly with next steps. Welcome to the OptimaVia family.